Last updated: January 2025
1. Acceptance of Terms
By accessing or using Takeoff Convert AI (the "Service"), you acknowledge that you have read, understood, and agree to be bound by these Terms of Service ("Terms"). If you do not agree, you may not use the Service.
If you are using the Service on behalf of an organization, you represent that you have authority to bind that organization to these Terms.
2. Description of Service
Takeoff Convert AI provides an AI-assisted workflow that converts construction takeoffs, bid estimates, and supporting documentation into editable, professional proposals in Word format.
We may update or refine features, introduce new functionality, or deprecate components over time. When we make material changes, we will provide reasonable notice via in-product messaging or email.
3. Eligibility & Accounts
You must be at least 18 years old and capable of forming a binding contract to use the Service. Accounts are provisioned via email authentication and may require verification.
You are responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. Notify us immediately at support@takeoffconvert.com if you suspect unauthorized use.
4. Acceptable Use Policy
You agree not to misuse the Service. Prohibited activities include: (a) uploading unlawful, infringing, or confidential information without authorization; (b) attempting to access data you do not own or manage; (c) reverse engineering, decompiling, or otherwise attempting to extract the Service's source code; and (d) interfering with or disrupting the integrity or performance of the Service.
We reserve the right to suspend or terminate accounts that violate this policy.
5. Customer Data & Privacy
All documents and information you upload ("Customer Data") remain yours. We process Customer Data solely to provide the Service and in accordance with our Privacy Policy.
You authorize Takeoff Convert AI to process Customer Data in the United States or other jurisdictions in which we or our subprocessors operate, subject to appropriate safeguards. Our Privacy Policy and Data Processing Agreement explain how we handle Personal Data.
6. Subscription & Payment Terms
Paid subscriptions are billed in advance on a recurring basis (monthly or annually) as selected at checkout. Fees are non-refundable except where required by law or explicitly stated otherwise.
Downgrading your plan may cause loss of access to certain features, proposal history, or usage limits. It is your responsibility to manage your plan selection prior to renewal.
7. Service Availability & Support
We aim for high availability of the Service, but occasional maintenance or outages may occur. We will make reasonable efforts to notify users of planned downtime.
Support is available via email at support@takeoffconvert.com. Business and Enterprise plans may include enhanced support response targets, as detailed in your order form.
8. Intellectual Property
Takeoff Convert AI and its licensors retain all rights, title, and interest in and to the Service, including all software, documentation, and content. No rights are granted to you except as expressly stated in these Terms.
You grant us a limited license to use your trademarks or logos solely to deliver white-labeled proposal outputs you configure within the Service.
9. Disclaimers & Limitation of Liability
THE SERVICE IS PROVIDED "AS IS" WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. WITHOUT LIMITING THE FOREGOING, WE DISCLAIM IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, TAKEOFF CONVERT AI, ITS AFFILIATES, AND LICENSORS SHALL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR EXEMPLARY DAMAGES. OUR TOTAL LIABILITY FOR ALL CLAIMS IN ANY 12-MONTH PERIOD WILL NOT EXCEED THE FEES PAID BY YOU FOR THE SERVICE DURING THAT PERIOD.
10. Termination
You may terminate your subscription at any time through the billing portal. Termination will take effect at the end of the current billing cycle.
We may suspend or terminate access if you breach these Terms or if required by law. Upon termination, you may export your available Customer Data before account closure.
11. Changes to the Terms
We may update these Terms from time to time. Material changes will be communicated via email or in-app notifications at least 14 days before they take effect.
Continued use of the Service after updates become effective constitutes acceptance of the revised Terms.
12. Contact
Questions about these Terms can be directed to support@takeoffconvert.com